As the 2010 Indiana
State Human Resources Conference approaches, the Conference Committee
members are in the process of finalizing the many plans that make
this event so successful. As with previous conferences, we have
a need for a number of volunteers to assist with different functions
during this event.
Some of the activities
utilizing volunteers include; attendee packet preparation, exhibit
hall registration, attendee registration, exhibit hall information
booth, hand-out distribution, concurrent session sign posting, room
assisting, and speaker introductions. The length of time a volunteer
can help may be as brief as one hour.
The Committee
is looking forward to a great conference again this year and our
volunteers play a key part. Your help is most appreciated. If you
have any questions, please feel free to call me or send an email.
Below are the
volunteer jobs we are looking to fill. After choosing the volunteer
role you are interested in, please fill out the online form.
Role
|
Duties |
|
#
Needed |
Room
Host
|
Greet
speaker & attendees. Assist speaker with set-up, handouts,
room logistics. Introduces speaker. Notify hotel staff if room
needs housekeeping. |
each
concurrent session |
1/session |
Room
Attendant
|
Greet
attendees. Manages seating in room, determines if room capacity
is reached and "closes" session. Takes headcount during
session. Completes room survey. Notify hotel staff if room needs
housekeeping. |
each
concurrent session |
1/session |
| Bookstore/
Internet Café |
Help
bookstore staff in stocking, set up, bagging items, general
room housekeeping, answering questions. Tear down and pack up
of bookstore. Resource for internet café, call tech support
or hotel staff as needed.
|
Set
up - Sunday. Support M, T, W. Tear down - Wednesday pm. |
Set-up
and tear down = 4. |
Registration
Help
|
staff
registration tables, greet attendees, hand out materials. Stock
bags as needed. Help with nametags and answer questions as needed.
(augment to MP Records staff). Staff volunteer check in table. |
Monday.
Tuesday am |
3-4
per shift |
Conference
Prep
|
Place
contents of conference bags into bags. Miscellaneous duties
for set up of conference. |
Sunday
afternoon |
12
+ conference committee |
Exhibit
Hall
|
Show
vendors to booths. General runner for exhibit hall. Direct participants
to food. |
Monday
afternoon set up, all day Tuesday. |
2
per shift |
| Hospitality |
Traffic/Greeters/Runners.
Greet attendees and provide directions. Assist with room locations
and room closures. Direct traffic to/from hotel to convention
center. Post signs. |
each
day
|
3-4
per shift |
Hand
Outs
|
Prep
for general sessions. Drop handouts on chairs or tables. |
Prior
to each general session |
2-3
per shift |
HR
Dash
|
Check-in
of HRDash participants. Hand out materials. Guide runners/walkers
along course route. |
Tuesday
early morning. |
8-10
per shift |
Photographers
|
Take
candid pictures during event. Work with Technology Director
and Conference Administrator to capture digital record of the
events. |
each
day. |
1-2
per day |
Fill
out the form here
Thanks,
Susan Burleigh, SPHR
Volunteer Chair
Email: volunteer@indianashrm.org
|
